Job Summary 

A Site Manager is responsible for overseeing approximately seventy diverse students at an individual school in the after-school hours as well as managing and guiding a staff of approximately 8-10 tutors. Responsibilities include staff management, planning for programming. building and maintaining school partnerships, and regular parent communication. 

Site Managers create a safe, supportive and inclusive environment, so students, staff, and volunteers are productively working together towards high academic achievement as well as promoting social and emotional well being. 

Responsibilities 

Academic/Programming Planning (10-12 hrs/wk) 

● Monitors student grades to encourage on time graduation 

● Strategizes strengths of tutors to support student academic content needs 

● Prepares weekly plan to guide tutors during programing time 

● Survey students and parents on program input 

● Designs programming for seniors to support career and/or college 

● Collaborates with Program Assistant in development of enrichments and SEL curriculum 

● Purchases and maintains supplies for academics and enrichments 

Program Implementation (15 hrs/wk) 

● Implement planned academic and enrichment programming to meet grant goals 

● Implement and enforce a Positive Behavior Support system. 

● Implement a consistent and structured daily schedule based on the program rubric

● Provide individual support for students as needed

● Implement an effective student check-in/check-out process

● Oversee snack distribution to students 

● Maintain school site cleanliness expectations 

Staff Management (4-5 hrs/wk) 

● Interview and hire staff and communicate hiring needs to HR Manager 

● Facilitate regular staff meetings with an agenda and minutes 

● Ensure adequate staff coverage for programming hours 

● Guide and direct staff/volunteers during programming, providing feedback as needed 

● Evaluate site staff twice yearly and implement improvement plans as needed 

● Support staff in the training of best practices, including teaching and tutoring techniques Family Engagement (2- 3 hrs/wk)

 ● Communicate regularly with parents and log parent interactions 

● Follow up with families about attendance

 ● Ensure students and families are regularly informed about upcoming events, activities, etc

 ● Coordinate additional family supports/resources as needed

 ● Plan and carry out 3 Family Engagement events over the course of the year 

Build and Maintain Partnerships (1-2 hrs/wk) 

● Build relationships and maintain regular communication with school staff including, Teachers, College & Career Advisors, Counselors, Upward Bound Advisors, Custodians, Principals, Secretary, etc. 

● Attend/participate in school events and staff meetings as appropriate

 ● Partner with community organizations and attend/promote their events 

● Refer students to community resources by becoming familiar with procedures for support 

Staff / Admin (3-4 hrs/wk) 

● Ensure all staff sign-in/sign-out daily, review time cards weekly and submit for payroll 

● Oversee site budget, submit receipts weekly

 ● Attend Managers’ meetings regularly and be available during designated work hours 

● Gather and submit weekly student data to Operations (attendance, snack attendance etc.)

 ● Submit required documents such as incident reports, fire drills, student/staff write up 

● Participate and complete required and supplemental trainings